Procurement & Grant Compliance Analyst

Salary: $70,095.00 - $112,152.00 Annually Location : Winchester Hall - Frederick, MD Job Type: Full-time Regular Job Number: FY25-00593 Department: Procurement and Contracting Opening Date: 07/28/2025 Closing Date: 8/11/2025 4:00 PM Eastern FLSA: Exempt JOB INFORMATION Exempt; full-time; 40 hours per week; Monday - Friday; 7:30 a.m. - 4:30 p.m.; Partial teleworking schedule may be available in accordance with Division policies; full-benefits This professional position manages all contract records for compliance and performance for federal grant requirements in accordance with Office of Management and Budget Uniform Grant Guidance (2CFR200) for the Frederick County Office of Procurement and Contracting. This position will also be responsible for contract compliance with state and County grant regulations, policies, and provides key support to all Division staff involved in contract operations. Direction may be given to staff. Supervision is received from the Procurement Supervisor or Director of Procurement & Contracting NOTE: Please note that the upper pay range reflected in the job posting reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today. TOTAL COMPENSATION PACKAGE: Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee. 11 days of Vacation leave with increase after 2 years of employment15 days of Sick leave with unlimited annual carryover11 paid holidays, plus 2 additional floating holidaysDay 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefitCounty and Employee funded Defined Benefit Pension PlanVesting after 5 years of serviceAdditional service credit for eligible previous public service, military service, etc.Work/Life balance programs include: Employee Assistance Program and Employee Wellness ProgramGenerous Tuition Reimbursement ProgramOther employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.Coming in 2025: Employee Health Center with no or low cost primary and urgent care For more information, visit our benefits page on the Frederick County Government job opportunities webpage ESSENTIAL DUTIES AND JOB RESPONSIBILITIES Oversee all county-wide contracts for grant complianceFollow up on grant-procurements to ensure grant complianceDocument grant requirements and detail process requirements to meet themMonitor Purchase Order payment activities; cancel when all goods and/ or services are received satisfactorilyMonitor Change Order processes to ensure that documentation is prepared and submitted to support the necessity, quantity and amountPartner with staff to document methods of procurementRequest renewal of contracts or extensions from the manufacturers prior to contract expirationReview all potential Contractors for suspension and debarment; work with Contractors to ensure firm understanding of contract requirementsFollow up on contracts in progress to determine contract adherence by Contractor Alert staff of contract expenditure abnormalities or overagesDocument rationale for method of procurement on each outgoing solicitation Create, prepare, analyze and distribute various reports regarding contracts; prepare ad hoc reports as neededAnalyze contract expenditure and compare to quantities purchased; support the negotiation, administration and maintenance of system-wide contractsWork closely with agency personnel to ensure contract complianceDetermine need for additional contracts and areas of coverage to ensure compliance with all procurement rules and regulationsCoordinate and track solicitation schedulingIdentify process deficiencies in grants and contracts to execute process improvement initiativesCommunicate progress and issues to the DirectorPerform other duties as required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. QUALIFICATIONS AND REQUIREMENTS The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Bachelor's degree 2 years grants administration work experience 2 years procurement or contracting work experience Intermediate skills Microsoft 365NOTE: A combination of related education and/or work experience may be considered towards the overall requirements of this position KNOWLEDGE, SKILLS AND ABILITIES: Extensive knowledge of procurement principles, methods and practices, as well as legal requirements governing public sector contractingExtensive knowledge of market conditions, sources of supply, and of the kinds and varieties of supplies, materials and equipment commonly used by local public agenciesExtensive knowledge of service contracting and of developing RFPsUnderstanding of federal, state, and local grant rules, procurement laws, and financial reporting requirementsKnowledge of contract administration, including renewals, change orders, payment monitoring, and performance evaluationFamiliarity with competitive bidding, solicitation processes, vendor selection, and documentation best practicesExpertise in tracking expenditures, preventing overages, and ensuring funds align with grant requirementsProficiency in collecting, analyzing, and preparing reports related to contracts, expenditures, and compliance metricsSkill in recognizing process inefficiencies and recommending improvements for grant and contract administrationStrong clerical and record-keeping skills, including the ability to accurately perform basic math and financial functionsAbility to assess contract and grant compliance, identify risks, and implement corrective actionsAbility to accurately compile and prepare statistical data and reportsAbility to effectively access and utilize Microsoft 365, e-mail, spreadsheet and other systems and equipment, and to learn new software as it is requiredAbility to effectively organize work, determine priorities, including the ability to make decisions and complete assigned duties with minimal supervision Discretion and good judgment when working with sensitive and personal information with ability to maintain appropriate confidentialityStrong and effective spoken and written (English) communication skills including the ability to clearly explain policies and proceduresAbility to establish and maintain effective working relationships with co-workers, other agencies, elected officials, leadership, contractors, representatives of cooperating agencies and the general public PREFERENCE MAY BE GIVEN FOR: College degree in Business Administration, Public Administration, or related fieldExperience working in a local, state, or federal government setting Possession of Certified Professional Public Buyer (CPPB) CertificationPossession of Certified Public Procurement Officer (CPPO) CertificationWork experience utilizing automated financial system PHYSICAL REQUIREMENTS / WORKING CONDITIONS:While working in this position the employee is required to constantly sit; frequently perform repetitive motions and drive; occasionally walk; rarely climb, stoop, lift up to 20 pounds, and reach. While working in this position, the employee is required to constantly work indoors; occasionally work outdoors; rarely walk on uneven ground. ADDITIONAL INFORMATION / EXAMINATION PROCESS Available for varied evening and weekend work hours to accommodate meetings, special events, etc.Ability to provide own transportation to meetings, etc. EXAMINATION PROCESS (may include):An evaluation of training and experience One or more interviews Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov Retirement Plan: A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability. Health Insurance: County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment. Dental Insurance: Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance. Flexible Spending Accounts: The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses. Life Insurance: Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents. Savings Plan - Deferred Compensation: The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Educational Reimbursement Program: County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG. Employee Assistance Program: This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem. Leave Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year 0 - 2 years 11 days 2 - 10 years 17 days 10 + years 24 days Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year. Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement. NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours. Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military. Holidays: The County observes 10 holidays every year and 11 are observed on years of General Elections. For additional information on Frederick County Governments benefit package, please visit the Division of Human Resources website at All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013. 01 Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further. I have read and acknowledge the above instructions. 02 Which best describes your level of education? Less than Associate's degree Associate's degree received Bachelor's degree received Advanced degree received 03 If you have obtained a college degree, was the field of study is Business Administration, Public Administration, or related field? Yes No I have not obtained a college degree 04 How many years of grants administration work experience do you have? Less than 1 year of work experience 1 year of work experience 2 years of work experience 3 years of work experience 4 years or more of work experience I do not have this work experience 05 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further. 06 Do you have at least 2 years procurement or contracting work experience? Yes No 07 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further. 08 Which describes your level of proficiency with Microsoft 365? Beginner Intermediate Advanced 09 Do you have experience working in a local, state, or federal government setting? Yes No 10 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit. 11 Do you have work experience utilizing automated financial system? Yes No 12 Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit. 13 Do you have any of the following certifications? Please select all that apply: Certified Professional Public Buyer (CPPB) Certification Certified Public Procurement Officer (CPPO) Certification I do not have any of the above certifications Required Question